BestFiler Mail Archive Audit

Email remains a vital tool for communications
between modern business transactions

Based on corporate secrecy protection and compliance,

such as national personal data protection laws (EU GDPR, ISO27001, BS10012, etc.), companies must fulfill and comply with their email filing and auditing Duties.

Enterprise audits are divided into pre-audits and post-audits

The main purpose of pre-audits is DLP data leakage prevention, which is divided into single excess and cumulative excess (meaning drip leakage prevention), that focuses on risk index and behavior analysis.

The primary purpose of the post-audits are the normal post-management and case-review applications.

BestFiler supports online release applications, online access applications, and various audit reports to implement paperless and strict audit management for enterprise efficiency.

BestFiler System Operations Diagram

Pre-Audit

excellent risk management tool

• Legal compliance：
  pre-configure PII I standard and PII II behavior
• Accurate：
  supports regular expression and program verification, custom exclusion
• Completeness：
  32/64-bit applications, large and multi-blank attachments
• Defensive power：
  supports single-capped over-range and interval cumulative excess (meaning drip leak prevention)
• Data protection：
  supports email/attachment encryption, prohibit attachment encryption (avoid checks)
• Customized mail：
  group-send but single-recipient display (better than BCC), subject/content replacement (time-saving individualization)
• Flexible execution：
  online routine/individual whitelist, immediate supervisor notification and review release
• Management Report：
  produce various statistical and analytical reports based on audit and management needs

Post-Audit

UBA Big Data Behavior Analysis

• Normal post-audit management：
  set query conditions, query permissions, and valid period
• Individual case access application：
  the reviewer applies to the auditor (can require multiple signatures)
• Drip Report：
  when exceeds the upper limit, immediately report the maximum and total amount while display the details
• Manage reports：
  schedule when to send a variety of user and group reports to supervisors and auditors
• Mail log：
  display authentication account and source country code/city, supports forwarding and re-sends
• System log：
  contains core log, authentication log, antivirus log, load log
• Security log：
  record administrator actions, including searches, forwards, and setting changes, etc.
• Queue management：
  configure queue re-transmission and delay, queue notification, periodic queue reports

ELM Massive Data Management

Supports local and network cluster management.

Supports Journal SMTP/POP de-duplication archives.

Supports .eml format (encrypted) storage and multiple restoration methods.

Supports a wide range of archiving mechanisms, including local, web, CD, and tape.

More than 50 attachment formats and 10 million emails searched in 5 seconds.

Supports non-repudiation, efficient full-text search, Simplified and Traditional Chinese translation, and advanced search.

OEA supports hierarchical organization development, mail preview, and attachment text quick search.

OEA replaces mail storage, which helps to remove management receipts and improve work efficiency.

User interface

PDF/ZIP/HTTPS mail encryption

Personal Inspection

AAR Proactive Audit Report

OEA Mail Preview and Quick Search

Pre-Audit Rules

Trickle-down Statistics